Executive Assistant/Manila, Philippines
Manila, Manila, Philippines
Full Time
Experienced
LANDinc is a global leader in urban design, landscape architecture, and environmental planning. Partnering with forward-thinking clients, we create remarkable spaces that offer innovative and lasting solutions to the challenges of an ever-changing world.
Headquartered in Toronto, Canada, LANDinc has joined forces with Singapore-based STX Landscape Architects to expand our global footprint. As part of this growth, we are opening a new office in Manila, Philippines, to support our expanding international operations.
We are seeking an experienced, highly organized, and proactive Executive Assistant (EA) to support, virtually, senior-level leaders based in Singapore and Toronto. This role is critical to ensuring organizational effectiveness, operational efficiency, and seamless coordination across our global design studio.
Position Overview
The Executive Assistant (EA) manages, virtually, complex priorities, anticipates leadership needs, and exercises sound judgment while handling sensitive matters. Acting as a trusted advisor and gatekeeper, this role ensures senior leaders are focused on high-impact initiatives, strategic growth, and client-facing priorities.
The role encourages the use of AI-powered tools to support content development, organization, and efficiency, and values individuals who are curious, adaptable, and eager to learn new technologies as part of their professional growth.
This is a full-time, onsite position based at LANDinc’s upcoming office in the Greater Manila Area, Philippine
Two work shifts are available:
Headquartered in Toronto, Canada, LANDinc has joined forces with Singapore-based STX Landscape Architects to expand our global footprint. As part of this growth, we are opening a new office in Manila, Philippines, to support our expanding international operations.
We are seeking an experienced, highly organized, and proactive Executive Assistant (EA) to support, virtually, senior-level leaders based in Singapore and Toronto. This role is critical to ensuring organizational effectiveness, operational efficiency, and seamless coordination across our global design studio.
Position Overview
The Executive Assistant (EA) manages, virtually, complex priorities, anticipates leadership needs, and exercises sound judgment while handling sensitive matters. Acting as a trusted advisor and gatekeeper, this role ensures senior leaders are focused on high-impact initiatives, strategic growth, and client-facing priorities.
The role encourages the use of AI-powered tools to support content development, organization, and efficiency, and values individuals who are curious, adaptable, and eager to learn new technologies as part of their professional growth.
This is a full-time, onsite position based at LANDinc’s upcoming office in the Greater Manila Area, Philippine
Two work shifts are available:
- Day Shift: 9:00 AM – 6:00 PM (Singapore Time)
- Night Shift: 9:00 PM – 6:00 AM (Toronto / Canada Time) - Employees assigned to the Night Shift will receive a 10% salary premium
What You Will Be Doing
Executive Partnership & Strategic Support- Act as a trusted extension of senior leadership, providing informed, proactive online support aligned with business priorities
- Anticipate needs, identify risks, and recommend solutions to enhance executive effectiveness
- Own complex executive calendars across time zones, strategically prioritizing meetings and commitments
- Manage executive inboxes and correspondence, responding or drafting communications on behalf of leadership
- Plan and manage detailed domestic and international travel, ensuring efficiency, contingency planning, and executive readiness
- Prepare high-level briefing materials, agendas, and presentations
- Coordinate executive meetings, record key decisions, and drive follow-up on action items
- Support leadership meetings, board-related activities, and confidential discussions
- Handle highly sensitive information with absolute discretion, professionalism, and integrity
- Exercise sound judgment in decision-making, access control, and prioritization
- Oversee daily office operations, supplies, and equipment
- Liaise with vendors, service providers, and building management
- Foster strong working relationships across global teams
- Assist with budget preparation, expense tracking, and reporting
- Support invoice processing, receipts, and reimbursements
- Gather and analyze data to support executive decision-making
- Assist with fundraising reports and ad hoc executive requests
What You Bring Along
- University degree in Business Administration or a related field preferred
- Minimum 5 years of experience in executive or senior administrative support
- Experience in architecture, design, or professional services environments is an asset
- Professional proficiency in spoken and written English
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Strong understanding of office operations and procurement
- Ability to handle confidential information with professionalism and sound judgment
- Ability to travel to Singapore on company expense
- Self-motivated, detail-oriented, and adaptable to changing business needs
- High level of discretion and integrity
- Strong proactive mindset with the ability to anticipate needs
- Exceptional organizational and time-management skills
- Ability to manage competing priorities in a fast-paced environment
- Strategic thinking and business awareness to provide senior-level support
- Excellent written and verbal communication skills
Work Environment
- Collaborative and supportive global team culture
- Exposure to international leadership and projects
- Opportunities for career growth and professional development
How to Apply
- We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
- Applicants must be eligible to work in the Philippines.
- Please submit your resume highlighting your qualifications, skills, and experience.
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